OperationsLandlords6 min read

How to message tenants and manage conversations

Quick answer

Open Messages, select an existing conversation or start a new one, choose the intended tenant, send a focused message, and use filters to keep unread follow-up visible.

Open Messages and find a conversation

Choose Messages. Search the conversation list or use the unread filter to find the tenant thread that needs attention.

Landlord Messages workspace with safe sample tenant conversations.

Start a new tenant conversation

Select New message, choose the intended tenant, and verify the recipient before composing the message.

New tenant conversation form using safe mock recipients.

Write a clear, focused message

State the property context, requested action, and relevant date. Keep payment credentials, identity documents, access codes, and other secrets out of ordinary messages.

Tenant conversation composer for a clear property-related message.

Send and track follow-up

Review the recipient and text, send the message, and return to the thread for replies. Use the unread state and search rather than creating duplicate conversations.

Landlord Messages workspace showing the conversation used for follow-up.

Common questions

Answers at a glance

How do I start a new tenant message?Open Messages, select the new-message action, choose the correct tenant, write the message, and confirm the recipient before sending.
Should I send sensitive documents in a message?Use the appropriate document workflow and avoid placing credentials, access codes, or unnecessary sensitive personal information in ordinary messages.