Create a building-specific sign inventory instead of relying on a generic poster package. Use the linked agency guidance and any property-specific notice to confirm the current requirement.
Who this requirement applies to
Sign and notice requirements vary by unit count, building systems, common areas, fuel, construction activity, and other property conditions. HPD’s required-signage page is a starting point, not a substitute for a building-specific inventory.
What the owner needs to manage
Use the current agency instructions to turn the rule into assigned, verifiable work.
- Identify each applicable sign, notice, building information sheet, and required location.
- Use current wording, language, size, and posting or distribution method.
- Replace missing or damaged postings and update information when contacts or conditions change.
When to act
Review postings at least annually and whenever occupancy, management contacts, building systems, or construction changes. Some notices have a fixed delivery or posting period.
Records to keep with the property
A completion record should show what applied, who acted, what they found, and how the owner confirmed the result.
- Applicable-sign inventory and source rule
- Current template or notice version
- Posting location, date, and inspection photo
- Distribution list and proof when individual delivery is required
A common tracking mistake
Buying a generic sign kit can create false confidence because the package may be outdated, omit a property-specific notice, or include signs that do not satisfy location and language rules.
EstatesCheck can organize the task, messages, vendor work, documents, and follow-up by property. It does not decide whether the legal requirement applies or replace an agency filing system, licensed professional, or attorney.
This article provides general information and is not legal advice.
