Determine coverage carefully and attach the required status language to leases, renewals, and covered legal notices. Use the linked agency guidance and any property-specific notice to confirm the current requirement.
Who this requirement applies to
Good Cause coverage and exemptions depend on facts such as ownership, portfolio size, owner occupancy, building age, regulation status, and unit characteristics. A landlord should not assume the “small landlord” exemption applies without documenting the facts.
What the owner needs to manage
Use the current agency instructions to turn the rule into assigned, verifiable work.
- Determine and document whether the unit is covered or which exemption applies.
- Include the required Good Cause language in leases, renewals, and covered notices.
- Evaluate rent increases and termination or nonrenewal decisions under the current law before sending a notice.
When to act
New York State and NYC implementation dates have passed; HCR says required language applies to relevant leases, renewals, and notices. Use the current HCR template and legal guidance for every new event.
Records to keep with the property
A completion record should show what applied, who acted, what they found, and how the owner confirmed the result.
- Ownership and portfolio facts supporting the determination
- Coverage or exemption analysis
- Notice version, lease or renewal, and delivery proof
- Rent calculation and legal review when appropriate
A common tracking mistake
Selecting an exemption once and copying it forever ignores changes in ownership, portfolio size, occupancy, or agency guidance.
EstatesCheck can organize the task, messages, vendor work, documents, and follow-up by property. It does not decide whether the legal requirement applies or replace an agency filing system, licensed professional, or attorney.
This article provides general information and is not legal advice.
